Tools for Managing Writing Style

Top Tools for Managing Writing Style in Teams

Want your team’s writing to be consistent and clear? The right tools can make all the difference. Managing writing style across a team is challenging, but software like Grammarly Business, ProWritingAid Teams, Hemingway Editor, and BeLikeNative can help. Here’s a quick breakdown of what these tools offer:

Grammarly Business: Real-time writing guidance, brand tone profiles, and custom style guides for consistent team communication.
ProWritingAid Teams: Detailed writing analysis, style reports, and training resources for improving team writing quality.
Hemingway Editor: Focuses on clarity with readability scores and color-coded suggestions for simplifying content.
BeLikeNative: Supports 80+ languages with multilingual writing tools and customizable tone settings for global teams.

Quick Comparison

Feature	Grammarly Business	ProWritingAid Teams	Hemingway Editor	BeLikeNative
Base Price	$12/member/month	Custom pricing	$120/user annually	$14/month Premium
Language Support	English-focused	English-focused	English-focused	80+ languages
Real-time Editing	Yes	Yes	Yes	Yes
Custom Style Guide	Yes	Limited	No	Yes
Platform Integration	Extensive	Limited	Web-based	Chrome-based

Key takeaway: Choose a tool based on your team’s needs – whether it’s real-time editing, multilingual support, or style customization. Keep reading to explore each tool’s features in detail.

Grammarly AI VS ProWritingAid AI: Which Grammar Tool Is Smarter

Grammarly Business: Team Writing Management Tools

Grammarly Business tackles the challenge of unifying varied writing styles with tools designed to streamline team communication and maintain a consistent brand voice.Here’s how Grammarly Business helps teams overcome common writing hurdles.

Core Team Writing Features

Grammarly Business provides tools aimed at ensuring writing consistency. Companies using the platform report saving an average of $5,000 annually per employee. Key features include:

Feature	Function	Impact
Real-time Writing Guidance	Enforces brand standards instantly	Cuts down editing time and ensures uniformity
Brand Tone Profiles	Translates company voice into tone settings	Keeps the brand voice consistent
Message Templates	Simplifies repetitive content creation	Boosts communication efficiency
Analytics Dashboard	Tracks team writing performance	Supports data-driven improvements

Lauren Reed, Content Strategist at Zoom, highlights its effectiveness:

“By incorporating our style guidelines across the organization, we have fewer typos and inconsistencies in capitalization or voice and tone. Grammarly elevates our writing and leads to more polished content overall.”

Software Platform Compatibility

Grammarly Business works smoothly with over 500,000 apps and websites. A 2022 Harvard Business Review study revealed that professionals lose up to five weeks (9%) of their annual work time switching between apps.Some popular integrations include:

Document Platforms: Google Docs, Microsoft Word, Confluence
Communication Tools: Gmail, Microsoft Outlook, Slack, Microsoft Teams
Project Management: Asana, Jira, monday.com, Wrike
Customer Service: Zendesk, Salesforce
Design Tools: Figma

Additionally, tailored style enforcement enhances communication across these platforms.

Custom Style Guide Tools

With a 92% adoption rate, custom style guides play a key role in helping teams stick to consistent standards. Janine Anderson, Managing Editor at Zapier, explains:

“It’s easy to customize the suggestions our team receives with the words and styles that are important to us. The style guide ensures that our message is always on-brand and coming across the right way, no matter the channel we use to communicate.”

Features for managing style guides include:

Uploading complete style guides or creating custom rules
Adding rules individually or in bulk via CSV/Excel files
Setting specific rules for different websites
Creating unlimited guides (Enterprise plan) or one guide (Pro plan)

Rahul Roy-Chowdhury, CEO of Grammarly, underscores its value:

“Effective communication drives business success. However, employees are often overwhelmed by endless emails, documents, and messages. Grammarly serves as a secure AI communication layer that simplifies workflow and enhances productivity across all platforms.”

ProWritingAid Teams: Writing Analysis Tools

ProWritingAid Teams offers tools designed to improve team writing by focusing on detailed analysis and training. It complements other tools while ensuring content security through SOC 2 certification and GDPR compliance.

Team Editing and Style Reports

ProWritingAid’s Web Editor supports real-time editing and provides over 25 reports to evaluate team content.Here are some standout features:

Report Type	Purpose	Benefits
Summary Report	Overall writing assessment	Monitors progress toward goals
Style Analysis	Brand voice consistency	Keeps team communication unified
Grammar Check	Technical accuracy	Cuts down on editing time
Readability Score	Content clarity	Improves audience engagement

These reports help teams fine-tune their writing and create consistent style guidelines.

Team-Specific Style Settings

Teams can build custom style guides to enforce writing standards automatically. The Teams plan, priced at $720.00 annually, supports up to 1,000 style rules. For example, the University of Chicago used automated prompts to standardize its name. The platform offers instant feedback, making it easy to add or update rules as needed.

Writing Training Resources

ProWritingAid helps teams improve their writing with interactive reports, custom rules, and a performance dashboard. Joel Widmer shares:

“I’ve tried every free and paid writing/editing/grammar extension out there, and this by far is the best one my team and I have found. It’s fast, accurate, and really helps improve your writing beyond simple grammar suggestions.”

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Hemingway Editor Team: Clear Writing Tools

Hemingway Editor is designed to improve clarity and consistency in team communication. The Team 10K plan, priced at $120.00 per user annually, offers tools tailored for collaborative writing.

Text Clarity Features

Hemingway Editor uses a color-coded system to identify areas for improvement, such as overly complex sentences, unnecessary adverbs, and passive voice. It also calculates a readability score using the automated readability index, helping teams adjust their content to match a U.S. grade level.

Writing Issue	Highlight Color	Purpose
Hard to Read Sentences	Yellow	Flags sentences that are too complex
Very Hard to Read	Red	Marks sentences needing significant fixes
Adverbs	Blue	Suggests stronger, more precise verbs
Passive Voice	Green	Encourages active sentence construction

Each user gets 10,000 AI-powered sentence rewrites per month, a handy feature for polishing difficult text.

Simple Interface for Easy Use

The editor’s interface is straightforward, making it easy for teams to get started. Users can format text, manage documents, and even publish directly to platforms like Medium and WordPress. The desktop version allows importing Microsoft Word files, streamlining workflows for teams.

Collaboration Tools for Teams

Hemingway Editor enhances teamwork with features designed for group use. The Team 10K plan includes:

Centralized license management
Priority customer support
Consolidated billing for all team members [21, 22]

Although it offers fewer integrations than competitors like Grammarly, Hemingway Editor’s focus on clarity and readability makes it a strong choice for teams that value clear communication. Its direct suggestions help ensure consistent writing quality across team members without requiring extensive training.

BeLikeNative: Multi-Language Writing Tools

BeLikeNative is a Chrome extension designed to simplify multilingual writing for teams. With options to adjust language, tone, and style, it helps maintain consistent writing standards across different languages. The tool combines language support, style customization, and platform integration to meet diverse needs.

Supports 80+ Languages

BeLikeNative works with over 80 languages, enabling teams to produce high-quality content regardless of linguistic differences. This makes it especially useful for global collaboration. Here’s a quick breakdown of the available plans:

Plan	Daily Usage Limit	Character Limit	Languages Supported
Explorer	25 uses	1,000 characters	80+ languages
Learner	50 uses	4,000 characters	80+ languages
Native	125 uses	6,000 characters	80+ languages
Premium	180 uses	10,000 characters	80+ languages

Teams using BeLikeNative have reported a 66% boost in productivity, saving over 85 hours per month on multilingual tasks.

Tailored Writing Styles

The tool’s customization features make it easy to adapt writing to different situations, whether it’s a formal business email or a casual message. Features include:

Adjustable tone settings
Style preferences
Context-specific language tweaks
Instant vocabulary suggestions

Easy Platform Integration

BeLikeNative works smoothly with platforms like WhatsApp Web, Google Workspace, Notion, Evernote Web, and Microsoft Teams. You can refine text instantly using a keyboard shortcut without interrupting your workflow.The Premium plan, priced at $14.00 per month, offers the most features: 180 daily uses and a 10,000-character limit per operation. This plan is perfect for teams managing large volumes of multilingual content. Combined with its language and style tools, BeLikeNative is a powerful solution for boosting productivity in global markets.

Conclusion: Selecting Your Team’s Writing Tool

Choosing the right writing tool for your team comes down to identifying features that align with your workflow and improve both productivity and content quality.

Tool Comparison Guide

Here’s a quick breakdown of popular tools and what they offer:

Feature	Grammarly Business	ProWritingAid Teams	Hemingway Editor	BeLikeNative
Base Price	$12/member/month	Custom pricing	Team pricing varies	$14/month Premium
Language Support	English-focused	English-focused	English-focused	80+ languages
Real-time Editing	Yes	Yes	Yes	Yes
Custom Style Guide	Yes	Limited	No	Yes
Platform Integration	Extensive	Limited	Web-based	Chrome-based

This table should help you compare features and find the best match for your team’s needs.

Tool Selection Criteria

When deciding on a tool, consider these key factors:

Integration Capabilities: Look for tools that work smoothly with your existing platforms.
Customization Options: Opt for tools that can adapt to your team’s long-term needs.
Cost-Effectiveness: Balance the upfront cost with ongoing expenses. For instance, Write.as for Teams charges $200 monthly for up to 50 users, while other tools may offer more flexible pricing based on team size.

Writing Tool Trends

Staying aware of current trends can help you make informed decisions. Here’s what’s shaping the writing tool landscape:

AI-Enhanced Editing: Many tools now include advanced language analysis for improved editing.
Cross-Platform Functionality: More tools support seamless work across devices and operating systems.
Collaborative Features: Real-time editing and team feedback are becoming standard features.
Customization Options: Tools are increasingly offering flexibility to adapt to specific team workflows.

Keeping up with these trends ensures your team stays ahead and works efficiently. Regularly reassessing your tools can help maintain effectiveness and meet evolving needs.